PLYMOUTH SELECTBOARD  MEETING MINUTES

Plymouth  Selectboard  Special  Hearing

Proposed Zoning Ordinance

Monday, May 6, 2013

Members:  Ralph Michael, Chair; Andy Crossman; and Russ Tonkin

Others:  Robert and Pat Lambert; Peggy K. Janney; Todd Menees; Anne Brown; Tom Derlinga; Midge Tucker; Cedric Johnson; Beverly Johnson; Phyllis Martin; Donald K. Martin; Steven J. Radonis; Mary Jo and Hank Schimpfhauser; Jennifer Runnette; Chase Morsey; Carol Ackley;

James Nielsen; Ray Forrest; Bill O’Brien; Anne and Bill Cherico; and Sandie Small.

Ralph opened the Public Hearing at 6:04 pm.  He read the Public Notice and the Table of Contents of the proposed zoning ordinance, and indicated that copies of said ordinance are available at the Town Hall.  He then opened the floor to questions.

·         Eric Johnson asked what the SB thought of the new regulations; Ralph indicated that the SB did partially participate in the drafting of the new ordinance and felt that it was a good plan.  Russ indicated that changes could be made; but that it was a good piece of work; Andy felt that there were too many rules, but the ordinance was good to go.  If there were many major comments, the matter would have to be re-warned.  The ordinance can be rejected or adopted after the final public hearing and would be effective 21 days after adoption.

·         Midge Tucker had a question about a non-conforming lot per the Town.  She would like to permit a septic so the lot can be sold.  Evidently the State has permitted this; Midge wanted to know if precedent plays a part in permitting.  It was suggested she file an application with the zoning board for a variance.

·         Steve Radonis also spoke about a non-compliant lot.  Can it be grandfathered as the zoning changed it from two acres to five acres.  The SB indicated there is a pre-existing small lot provision.

·         Carol Ackley inquired about a Town ordinance on debris on someone’s property, i.e., multiple old cars.  It was indicated that zoning has to conform to the Town plan;  Betsy Tonkin indicated that this type of situation was not taken lightly, but that it can be difficult to enforce.  The party can be cited and fined; but it can be difficult to collect and to clean up the area.  Steve Radonis cited health issues with dumpsters.  Midge Tucker discussed camping trailers and was advised that they need to be registered and able to be driven off the property.  If the trailer is kept on the property longer than six months, it needs to be permitted.

There were no further questions, and the hearing was adjourned at 6:25 pm.

DRAFT Written by Sandie Small

_______________________________

Ralph Michael, Chair

_______________________________

Andy Crossman

_______________________________

Russ Tonkin

Plymouth Selectboard Meeting Minutes

Monday, May 6, 2013

Members:  Ralph Michael, Chair;  Andy Crossman, and Russ Tonkin

Others:  Carol Ackley, Anne Brown, Anne and Bill Cherico, Peggy Janney, Eric Johnson, Midge Tucker, and Sandie Small.

The Meeting was called to order at 6:40 pm.

·         Eric Johnson asked to speak regarding the cleaning and clearing of the hedge row and brush in the vicinity of the School and the Town Hall.  He will have volunteers doing the work, marking good trees and cutting the brush, vines, and junk trees.  This project may take all summer, and all Eric asks is that the Town pay for the gasoline required to run the equipment, which Eric will supply.  Russ motioned to approve said payment; Andy seconded; so voted.

·         Eric also mentioned that he was under the assumption that the voting planned for Tuesday, May 14, 2013, regarding the budget item for the Sheriff could not be by Australian ballot because the original voting at the Town Meeting was done on the floor.  The SB indicated that this issue would be discussed later during the meeting.

·         Andy moved to accept the Minutes for the Meeting of April 15, 2013; Russ seconded; so voted.

·         Next on the Agenda was Bill Cherico, who spoke regarding his candidacy to the Planning and Zoning Commission and cited his letter to the Clerk of said Commission;  he requested answers to questions he raised and demanded that the SB vote on his application during the current Meeting.  Betsy Tonkin, a member of the Commission, indicated that while no formal advertisement was made for a new member, verbal solicitation was made, and after almost six months, Bill was the only individual who came forth.  The SB agreed to vote at this time; Russ motioned to accept Bill Cherico to the Commission; Andy seconded; so voted.

·         The voting procedure for the Special Meeting regarding the budget line item for the Sheriff was discussed.  The plan was to have the Meeting on Monday and an Australian ballot on Tuesday; however, the Australian ballot may not be appropriate.  Ralph was going to check with Tom Harris, and Barbara Rabtoy was getting an answer from the State.  Chase Morsey stated that the manner in which the budget item was listed in the Town Report was confusing relative to the income that the Sheriff’s Department produced for the Town because of the tickets written.  The SB indicated that we have the contract with the Sheriff’s Department until the fiscal year ends at the end of June.

·         Warrants were reviewed and approved; monies are due the State of Vermont at the end of June and it is possible a loan may need to be secured to cover the cost.  This will be discussed at the next meeting.  Excess Weight Permits were approved for J.B. Webster Construction, Inc., Castleton Trucking, Inc.; M & M Excavating, Inc. (4 vehicles); Connecticut Valley Trucking, Inc.; and Norman E. Martin;  Russ motioned to approve; Andy seconded; so voted.  Hawk Inn and Mountain Resort requested renewal of their liquor license; Andy motioned to approve; Russ seconded; so voted.  The River Tavern at Hawk (HIMR) requested renewal of their liquor license; Russ motioned to approve; Andy seconded; so voted.  Comp time was requested by a Town employee; the SB stated that this has to be approved by the department head.

·         Mail was reviewed. 

·         Other business:  Ralph indicated that he would be speaking with Wright Construction regarding the roof.  The SB questioned if there was any money available for the bridge on Library Road now that Route 100 is a Scenic By Way.  Russ indicated he would speak with Panagrosso regarding making his area of Route 100 more presentable.  The Pingree and Thistle closing should be scheduled for the end of May.  Ralph stated that Bob Ennis sent an email regarding the barn on the Mordecai property and he will co-ordinate with Mr. Rutledge.  Andy mentioned that the floor of the room at the School House that the Plymouth Historical Society is taking over has been done; the Town Hall may only need to be waxed; the Fire Hall may need to be stripped and waxed.  The Cemetery Commission appointee, Roy Pierson, was approved; motion by Andy, seconded by Russ; so voted.

Ralph moved to adjourn the meeting at 7:50 pm; Russ seconded; so voted.

DRAFT

Written by Sandie Small

____________________________________

Ralph Michael, Chair

____________________________________

Andy Crossman

____________________________________

Russ Tonkin

Selectboard Meeting Minutes

Monday, April 15, 2013

Members:  Ralph Michael, Chair; Andy Crossman, and Russ Tonkin

Others:  Barbara Rabtoy and Sandie Small

Meeting called to order at 6:00 pm.

Andy moved to accept the Minutes for the Meeting of April 1, 2013; Russ seconded.  So voted.

Discussion followed on the road petitions.  The date chosen for the Hearing was Wednesday, May 29; the road inspection is scheduled for Saturday, May 25.  Letters will be sent out, CM, RRR, to the petitioners and the relevant landowners.  Russ will have a powerpoint presentation of the affected roads for the Hearing.   It was agreed that the Warning needs to allude to the statutes, as well as reference the date of inspection and the taking of testimony.  Ralph will prepare the Warning, which will be posted and published.  There was a motion by Russ to add Wheeler Bridge, Johnson Farm,  Library Road, and Unknown Soldiers Road; Andy seconded; so voted; said notice will include the inspection and reclassification of Route 48, 41, 35, and Wheeler Bridge.

In connection with the appointment of a member to the Planning Commission and Zoning Board, there was only one candidate proposed, as presented by the P & Z Committee; Russ moved to accept Bill Cherico as requested by the P & Z Committee, Ralph voted no, and Andy abstained.  It was decided to request the Planning Commission to provide additional names from which to choose at the May 20 Selectboard meeting.

The SB reviewed the financial details of the mitigation buyout account; said account was in order for the recent closing with the one exception of the sum or $3170.11 still to be reimbursed to the Town.  Two closings remain:  the Pingree property and the Thistle property.

Russ asked about the contents of the barn of the Mordecai property and he will follow up on this.

Two Rivers is in the process of obtaining bids for the demolition of buyout properties; the first installment for the planning grant of $3,000+ should be forthcoming.

Russ presented the list of SB goals (which he had discussed at the Town meeting), and suggested each Board member select one of the goals for follow through.  Russ will work on the revitalization of Plymouth Union; Ralph will work with Library Bridge Road and a possible foot bridge; and Andy will present possible plans for the open lands created when buyout properties have been razed.

A draft of a Newsletter to the residents of Plymouth was presented by Russ;  the SB approved and Russ thought we could publish this quarterly in the Plymouth Press and on the Plymouth website.

Warrants were approved and signed, with the exception of the repair of the garage heater.  Andy would check into the validity of the repair bill.

Other discussion included Ralph getting a bid on a new roof for the Town building; the preparation of the floor in the School building so that the Plymouth Historical Society could finalize their move; and Russ indicated that he, Barbara, and Larry have been working steadily on the Patch Brook/FEMA paperwork.

It was requested that the Town building site be used for facilities for the 100 x 100 race (as has been done in the past) in August; Russ moved to accept; Andy seconded; so voted.

Fairfield Artisan Cheese (Cheese Factory) on Messer Hill Road requested a renewal of their liquor license; Andy moved to accept; Russ seconded; so voted.

Russ moved to approve and adopt the new VTrans bridge and road standards.  Andy seconded; so voted. 

Russ will submit to the Town a VLCT template for bidding and procedures relative to FEMA at the next SB meeting.

Larry is in the process of securing bids for a new truck.  Mention was made of a seminar on the new Health Care law in May and a FEMA meeting regarding bridge construction.

Andy moved to adjourn the meeting at 8:00 pm; Russ seconded; so voted.

Written by Sandie Small

__________________________________

Ralph Michael, Chair

__________________________________

Andy Crossman

__________________________________

Russ Tonkin

Selectboard Meeting Minutes

Monday, April 15, 2013

Members:  Ralph Michael, Chair; Andy Crossman, and Russ Tonkin

Others:  Barbara Rabtoy and Sandie Small

Meeting called to order at 6:00 pm.

Andy moved to accept the Minutes for the Meeting of April 1, 2013; Russ seconded.  So voted.

Discussion followed on the road petitions.  The date chosen for the Hearing was Wednesday, May 29; the road inspection is scheduled for Saturday, May 25.  Letters will be sent out, CM, RRR, to the petitioners and the relevant landowners.  Russ will have a powerpoint presentation of the affected roads for the Hearing.   It was agreed that the Warning needs to allude to the statutes, as well as reference the date of inspection and the taking of testimony.  Ralph will prepare the Warning, which will be posted and published.  There was a motion by Russ to add Wheeler Bridge, Johnson Farm,  Library Road, and Unknown Soldiers Road; Andy seconded; so voted; said notice will include the inspection and reclassification of Route 48, 41, 35, and Wheeler Bridge.

In connection with the appointment of a member to the Planning Commission and Zoning Board, there was only one candidate proposed, as presented by the P & Z Committee; Russ moved to accept Bill Cherico as requested by the P & Z Committee, Ralph voted no, and Andy abstained.  It was decided to request the Planning Commission to provide additional names from which to choose at the May 20 Selectboard meeting.

The SB reviewed the financial details of the mitigation buyout account; said account was in order for the recent closing with the one exception of the sum or $3170.11 still to be reimbursed to the Town.  Two closings remain:  the Pingree property and the Thistle property.

Russ asked about the contents of the barn of the Mordecai property and he will follow up on this.

Two Rivers is in the process of obtaining bids for the demolition of buyout properties; the first installment for the planning grant of $3,000+ should be forthcoming.

Russ presented the list of SB goals (which he had discussed at the Town meeting), and suggested each Board member select one of the goals for follow through.  Russ will work on the revitalization of Plymouth Union; Ralph will work with Library Bridge Road and a possible foot bridge; and Andy will present possible plans for the open lands created when buyout properties have been razed.

A draft of a Newsletter to the residents of Plymouth was presented by Russ;  the SB approved and Russ thought we could publish this quarterly in the Plymouth Press and on the Plymouth website.

Warrants were approved and signed, with the exception of the repair of the garage heater.  Andy would check into the validity of the repair bill.

Other discussion included Ralph getting a bid on a new roof for the Town building; the preparation of the floor in the School building so that the Plymouth Historical Society could finalize their move; and Russ indicated that he, Barbara, and Larry have been working steadily on the Patch Brook/FEMA paperwork.

It was requested that the Town building site be used for facilities for the 100 x 100 race (as has been done in the past) in August; Russ moved to accept; Andy seconded; so voted.

Fairfield Artisan Cheese (Cheese Factory) on Messer Hill Road requested a renewal of their liquor license; Andy moved to accept; Russ seconded; so voted.

Russ moved to approve and adopt the new VTrans bridge and road standards.  Andy seconded; so voted. 

Russ will submit to the Town a VLCT template for bidding and procedures relative to FEMA at the next SB meeting.

Larry is in the process of securing bids for a new truck.  Mention was made of a seminar on the new Health Care law in May and a FEMA meeting regarding bridge construction.

Andy moved to adjourn the meeting at 8:00 pm; Russ seconded; so voted.

Written by Sandie Small

__________________________________

Ralph Michael, Chair

__________________________________

Andy Crossman

__________________________________

Russ Tonkin

Selectboard Meeting Minutes

Monday, April 15, 2013

Members:  Ralph Michael, Chair; Andy Crossman, and Russ Tonkin

Others:  Barbara Rabtoy and Sandie Small

Meeting called to order at 6:00 pm.

Andy moved to accept the Minutes for the Meeting of April 1, 2013; Russ seconded.  So voted.

Discussion followed on the road petitions.  The date chosen for the Hearing was Wednesday, May 29; the road inspection is scheduled for Saturday, May 25.  Letters will be sent out, CM, RRR, to the petitioners and the relevant landowners.  Russ will have a powerpoint presentation of the affected roads for the Hearing.   It was agreed that the Warning needs to allude to the statutes, as well as reference the date of inspection and the taking of testimony.  Ralph will prepare the Warning, which will be posted and published.  There was a motion by Russ to add Wheeler Bridge, Johnson Farm,  Library Road, and Unknown Soldiers Road; Andy seconded; so voted; said notice will include the inspection and reclassification of Route 48, 41, 35, and Wheeler Bridge.

In connection with the appointment of a member to the Planning Commission and Zoning Board, there was only one candidate proposed, as presented by the P & Z Committee; Russ moved to accept Bill Cherico as requested by the P & Z Committee, Ralph voted no, and Andy abstained.  It was decided to request the Planning Commission to provide additional names from which to choose at the May 20 Selectboard meeting.

The SB reviewed the financial details of the mitigation buyout account; said account was in order for the recent closing with the one exception of the sum or $3170.11 still to be reimbursed to the Town.  Two closings remain:  the Pingree property and the Thistle property.

Russ asked about the contents of the barn of the Mordecai property and he will follow up on this.

Two Rivers is in the process of obtaining bids for the demolition of buyout properties; the first installment for the planning grant of $3,000+ should be forthcoming.

Russ presented the list of SB goals (which he had discussed at the Town meeting), and suggested each Board member select one of the goals for follow through.  Russ will work on the revitalization of Plymouth Union; Ralph will work with Library Bridge Road and a possible foot bridge; and Andy will present possible plans for the open lands created when buyout properties have been razed.

A draft of a Newsletter to the residents of Plymouth was presented by Russ;  the SB approved and Russ thought we could publish this quarterly in the Plymouth Press and on the Plymouth website.

Warrants were approved and signed, with the exception of the repair of the garage heater.  Andy would check into the validity of the repair bill.

Other discussion included Ralph getting a bid on a new roof for the Town building; the preparation of the floor in the School building so that the Plymouth Historical Society could finalize their move; and Russ indicated that he, Barbara, and Larry have been working steadily on the Patch Brook/FEMA paperwork.

It was requested that the Town building site be used for facilities for the 100 x 100 race (as has been done in the past) in August; Russ moved to accept; Andy seconded; so voted.

Fairfield Artisan Cheese (Cheese Factory) on Messer Hill Road requested a renewal of their liquor license; Andy moved to accept; Russ seconded; so voted.

Russ moved to approve and adopt the new VTrans bridge and road standards.  Andy seconded; so voted. 

Russ will submit to the Town a VLCT template for bidding and procedures relative to FEMA at the next SB meeting.

Larry is in the process of securing bids for a new truck.  Mention was made of a seminar on the new Health Care law in May and a FEMA meeting regarding bridge construction.

Andy moved to adjourn the meeting at 8:00 pm; Russ seconded; so voted.

Written by Sandie Small

__________________________________

Ralph Michael, Chair

__________________________________

Andy Crossman

__________________________________

Russ Tonkin

Selectboard Meeting Minutes

Monday, April 1, 2013

Members:  Ralph Michael,  Chair; Andy Crossman; and Russ Tonkin

Others:  Dennis Allen, Carol Ackley, Michael Clark,  Virginia Dean (V Standard), Karen  Evans, Robert Fishman, Carol Goodwin, Tom Marrone, Richard North, Michelle Pingree,  Al Poirier, Barbara Rabtoy,  Sandie Small.

Meeting called at 6:00 pm.  All members present.

The Minutes from the meeting 3/11/13 were reviewed; Russ motioned to accept same; Andy seconded; so voted.  Andy noted that the four companies requesting overweight road travel permission should be added as the SB approved said permission.

Dennis Allen, President of the Reading ATV, requested renewal of permission to use trails located in Plymouth as  before, all conditions to remain the same.  Said permission was granted and the consent form was signed by Ralph.  Dennis also requested permission from the Town, as the first step, to repair Mt. Moses Road which was further washed out by Hurricane Irene.  They, VASA, would create a 6-foot wide trail with bridges; this was deemed acceptable  by the Selectboard.  Dennis would next contact the State, and once they approved the work, he would return to the Town requesting permission to proceed with the repairs.

Carol Ackley, Tom Marrone, and Michelle Pingree spoke for the Listers in connection with the problems they have been having with operating ProVal and the support of VT Digital.  Tom indicated the system should be fine now, though his new computer has to have ProVal installed.  He will report any problems to the SB.  Carol asked about the back-up system, and was told that tapes are done daily.  Carol also asked that the Listers be included in­­ any further discussions involving equipment/systems for their department.

Tom Marrone presented the results of an informal survey he conducted relative to the Sheriff’s Department.  He sent 46 emails, and received 24 responses.  17 were in favor of retaining the Sheriff; 2 wanted the Sheriff removed from Plymouth; 5 were undecided.  Suggestions included more patrolling and less ticket writing. 

Barbara gave the SB the petition created by Carol Goodwin to call a re-vote on the budget item for the Sheriff; said petition had 70 signatures by residents.  Russ motioned to set a discussion of this matter and a reconsideration of the vote at a special Town meeting on Monday, May 13, 2013, at 7:00 pm, at the Town Offices, with a vote by Australian ballot on Tuesday, May 14, 2013, from 10:00 am to 7:00 pm, at the Town Offices.  Andy seconded; so voted.  It was agreed that the Sheriff should attend the Town Meeting; Barbara advised that she would call the Sheriff.

May 6, 2013, was approved for the Public Hearing regarding the proposed zoning ordinance.­­

Robert Fishman, Plymouth Historical Society, first thanked SB member Andy Crossman for his work in painting the School room for the Society’s move.  He also requested that the floor needs to be refinished;  they would like to open June 1, and as it would take approximately two months to make the move, if the work could be done as soon as possible, it would be appreciated.  Andy indicated that stripping and waxing the floors is a tremendous job; he would look into locating someone to do the work.  It was suggested that the Town hall be done at the same time.  Robert Fishman also discussed making a sign to hang for the Plymouth Historical Society.  Said sign will also accommodate the addition of any future signs, i.e., Plymouth Community Center.  ­­Russ motioned to remove the Plymouth School sign, install the Plymouth Historical Society sign (the Town will pay for the sign).  Andy seconded; so voted. 

Al Poirier spoke about the quotes he received from three companies (VLS, Tasco, Royal) regarding the fire alarm system for the Town Municipal  Building.  Russ moved to accept the Vermont Life Safety estimate (system  $11,494.75; yearly monitoring $265; yearly inspection $285); Andy seconded; so voted.  VLCT has an available grant for up to $5,000; Al will prepare the grant proposal; he advised that a decision is usually made early May.

Discussion on the road petitions was postponed until the meeting on April 15.  Petitions presented were: 

·         To throw up TH 23 Frog City from Laramie pin to F&W 3400 ft. (Runnette)

·         To discontinue Frog City from Reggies/Crown Point to the Runnette line. (F&W)

·         To discontinue Legal Trail No. 2. (F&W)

·         To discontinue TH 29. (F&W)

·         To discontinue class 4 section of TH 21 end of Reggies. (F&W)

·         To discontinue TH 22 west of the Picard boundary (F&W)­

Barbara presented the  budget status. There is to be a Fema closing Friday, April 5, which Russ will attend.  Fred Glover will need funds for the closing; Russ motioned that any checks needed for the Fema buyout can be paid by Barbara.  Monies should be received by wire Tuesday from the State, and the Selectboard asked to be notified of same at their next meeting.  Additional discussion involved payment for the school building and ­ Fema reimbursement (the Selectboard felt they needed to speak with Mary about this) as the State needs to be paid at the end of June.­­

The Selectboard indicated that either they or the Town Clerk can authorize the use of the Plymouth Database and that said Database should be used only for Town business.

Warrants were signed, including the following for Overweight Petitions:  Cardinal Logistics Management Corporation, Marlin Environmental d/b/a Hartigan Company; United Natural Foods, Inc.; Curtis Hollow Construction; Newport Sand and Gravel Co., Inc./Carroll Concrete Co., Inc.; and Casella Waste.

Mail was reviewed and tended to.  Andy moved to approve the Killington Stage Race through Plymouth on May 25; Russ seconded; so voted.

The meeting was adjourned at 8:10 pm; Motion by Andy, seconded by Russ; so voted.

Written by:  Sandie Small

___________________________

Ralph Michael, Chair

___________________________

Andy Crossman

­­­­­­­­­­­­­­­___________________________

Russ Tonkin

Plymouth Selectboard Meeting Minutes

March 11, 2013

Members: Ralph Michael, Chair;  Andy Crossman, and Russ Tonkin

Others:  Sheriff Mike Chamberlin and Deputy,  Joe and Carol Coyne, Carol Goodwin, Bob and Pat Lambert, Kathy Lynds, Barbara Rabtoy, Jim Rutledge, Jennifer  Runnette , and Sandie Small

Meeting called at 6:00 pm.

·         Russ moved to install Ralph as Chair; Andy seconded; so voted.  Russ moved to install Andy as Clerk; Ralph seconded; so voted.

·         The Minutes for the February 18, 2013, meeting were reviewed and approved as corrected.  Russ motioned; Ralph seconded; so voted.

·         The Agreement with the Plymouth Historical Society and the School Board was formally signed.

·         Jim Rutledge spoke about his interest in the barn on the Mordecai property.  Ralph indicated that FEMA requires it to be razed.  Joe said he would remove the barn if possible.  Ralph said he would get a ruling from FEMA and get back to him.  Michelle will email the SB with the name of a nonprofit agency that would tear down the barn and rebuild it.

·         The SB indicated that the next SB meeting will be held on April 1, 2013; the one after that will be April 15. 2013. 

·         The SB chose May 6, 2013, at 6:00 pm to hold the public hearing on the proposed zoning ordinance.  Russ motioned; Andy seconded; so voted.  Ralph will check on the procedure for notifying the public.  The SB meeting would be held afterward.

·         Russ indicated that the budget item for the Windsor County Sheriff was defeated, but assured Sheriff Mike Chamberlin that this was not the feeling of all the residents.  Mike stated that they do more than write tickets; they do respond to calls when they are on duty (which is four hours per day), i.e., accidents, breakins.  Barbara said that the monies the Town receives for the tickets usually covers any expenses involved in employing the Sheriff’s Department.  Russ indicated that the SB has an obligation to provide public safety for the Town, and the SB would like to initiate a petition for a Town meeting to re-vote said budget item.  This will be pursued at the next SB meeting.  Russ requested the Sheriff provide a list of other encounters besides tickets that have been done since 7/1/2012.

·         Russ stated that the Plymouth School Building Meeting Notes are to be presented to the SB for informational purposes.

·         Jennifer  presented a petition for Frog City Road, but was asked by the SB to hold it until it hears from F & W regarding their petitions; then they can be dealt with at one time.  Russ will follow up with F & W as to their petitions.  The SB also indicated that it needs to document that they visited all the roads.

·         Warrants were approved and signed.  Russ asked if Jeff Bradley had submitted a bill; Barbara did not receive one.  Russ will follow up, but moved that payment of said bill be authorized; Andy seconded; so voted.

·         Mail was reviewed and attended to.

·         Al Poirier was not available for this Meeting.

·         The non-elected Town Officers were appointed.  They are as follows:  Assistant Clerk and Treasurer Jodi Blanchard; Road Foreman Lawrence Lynds; Health Officer Russ Tonkin; Zoning Administrator Jim Allen; Planning Commission Wendell Beckman, Karen Bruyn, Tom Derlinga, Betsy Tonkin, Anne Brown, Judy Michael; Zoning Board of Adjustment Wendell Beckman, Karen Bruyn, Tom Derlinga, Art Lynds, Anne Brown, Judy Michael; Fence Viewers John Dupont, John S. Sailer, John F. Wheeler; Pound Keepers Justus Pingree, Ted Hall; Tree Warden John S. Sailer; Weigher of Coal Mary Jo Schimpfhauser; Emergency Coordinator Al Poirier, and Service Officer Marguerite Marrone.

·         Other Business:

     Russ stated that he had contacted Comcast, that we were overbilled, and that we would be  receiving a credit.  He also will contact Comcast concerning the school building bill.

     The Generator has been repaired; it was an oil leak.

     The Inn at Water’s Edge requested renewal of its liquor license;  Russ moved to do so; Andy seconded; so voted.

     Russ will look into the VT Digital letter regarding Proval; however, the check should be released.

     Russ stated that Bob Innis has the paperwork for the Thistle property.  Also the closing date for the Mordecai property will be set soon; the funds to the Town will arrive before said date.

The Meeting was adjourned at 7:40 pm.  Andy so moved; Russ seconded; so voted.

Written by Sandie Small

___________________________

Ralph Michael, Chair

___________________________

Andy Crossman

___________________________

Russ Tonkin

SPECIAL MEETING

February 6, 2013

Members:  Ralph Michael, Chair; Andy Crossman; and Russ Tonkin

Others:  Barbara Rabtoy and Sandie Small

Meeting called at noon.

• The Selectboard signed the Certificate of Mileage; it is now to be mailed by the Clerk.  There were no changes this year.

• The Town Report was reviewed.  The corrections had been made, however, the fire department figure needed to be changed.

• The Warrants were signed.  However, the invoice from VT Digital was reviewed, and it was decided that it would be held, pending a response from them to a letter that Russ would be sending concerning their last two days of work; it was felt that VT Digital did not perform any constructive work during these days.  VT Digital never indicated that they would have any issues with the system nor did they indicate they were unfamiliar with the pro val system.

• Barbara indicated that she would set up a separate account in connection with HMGP.  It was approved to pay the appraisal fee of $3,000 from the Professional Services account.  It was approved to transfer $5,000 from the General Fund account to fund the new account.  The monies will be returned when received from the State and Two Rivers.

• The Selectboard signed the VTrans DMV Uniform Permit Excess Weight re Mosher Excavating.

• The Town Meeting Warning was not posted in a timely fashion.  This matter needs to be voted upon at the beginning of the town meeting.  The Secretary of State needs to notified and asked if there is anything else we need to do in this regard.  In addition, a ballot vote is required to eliminate the town auditors.

• Barbara gave each Selectboard member a letter concerning her absence from the office for a first responder call; she asked that the Selectboard approve her absence.  She indicated that  while she was  absent, she was not being paid by the Town.  Russ made a motion to approve; Ralph seconded.  So voted.

• The Selectboard reviewed, and Russ moved to support and accept the Scenic RT100 Byway Corridor Plan as written.  Ralph seconded.  So voted.

• Jeff needs a signed letter from Fred Glover before he will release his report.  Russ will follow up on this.

• It was stated that the inspection of reclassified roads was already done by the Selectboard members.

Ralph moved to adjourn; Russ seconded.  So voted.  Meeting adjourned at 12:40 pm.

Written by : Sandie Small

_________________________

Ralph Michael, Chair

_________________________

Andy Crossman

_________________________

Russ Tonkin

February 4, 2013

Members:  Ralph Michael (Chair), Andy Crossman, and Russ Tonkin

Others:  Carol Coyne, Al Poirier, Betsy Tonkin, and Sandie Small

Meeting called at 6:10 pm.

• A representative from Vermont Digital was not present as expected.  Question was raised as to whether an invitation was extended.  The listers were having an issue with the pro val program, but all is working now.  Question:  will VD maintain our program if there is a glitch?  Russ will follow-up and check with VD.  Question:  Did we get a bill from VD for their time with listers?  If VD was not familiar with pro val, we should carefully review this charge and question same.  Russ straightened out the problem and will submit a bill, which we have to pay.

• The new server does not work with XP; Tom needs to upgrade to Windows 7; the cost should be approximately $150.

• No prepared Minutes were available from the last meeting; Andy will copy his notes so that Sandie can prepare the Minutes.

• Al Poirier stated that the grant was approved for the new generator, and the signed copies should be here by the end of the week.  We should receive $5,500 (which is a matching grant).  Installation of the generator is expected late April or early May.

• Al stated that Red Cross supplies have been received (he submitted a supply sheet) and we are now an approved Red Cross shelter.  Al also stated he has been approved as an Emergency Management Director.

• Al submitted a request for a proposal for a fire alarm system to be installed at the Town Office and outlined the areas to be protected.  The cost will include installation, monitoring, and inspection.  Ralph inquired about funding; perhaps a grant can be obtained.

• The Board suggested we put together a list of what needs to be mitigated in Plymouth.  This would be a good 2014 goal.

• The impact of Muddy Brook on the community was discussed; obviously impacts the local inns, restaurants, and the lakes.  The cost of an economic study presented by Al to correct the situation would be approximately $10,000; can this cost be shared?  Ralph suggested working with Ludlow; Ann Rose, a member of the Lake Rescue Assoc., has asked him to be a part of their meetings regarding Lake Rescue.  The Town of Ludlow is in the Southern Windsor County Regional Planning Commission while Plymouth is in TRORC.  It will be to our advantage to coordinate with Ludlow in this matter.  Russ asked how we should proceed; does a Town committee need to be formed; we need to work with others; have an economic study done by experts to evaluate the situation and correct same.  Perhaps volunteers could be requested at the Town Meeting and a handout distributed.

• It was felt that a statement should be prepared regarding personnel and that fact that we are a drug-free workplace; Al Poirier will prepare said statement.

• No representative from Farm and Wilderness was present, so this item was passed over.

• Russ stated that we have not received an actual formal audit, but that he did meet with the auditor.  While we do have a $150,000 surplus, we will be carrying over only $100,000 in case FEMA recalls some of the funds.  He also stated that there had been errors in Nemrc that have carried over from previous years; they are in the process of being corrected.  Fred Glover will need to sign off that Jeff will not be held in jeopardy as our accountant.  Question:  Do we need to contract with Jeff in order to dismiss our Town auditors?  Russ indicated that he would try to prepare a power point presentation of the budget for the Town Meeting.  Final budget was correct with the exception of approximately $100 for an insurance item.  Figures need to have two decimal points.  Russ distributed an audit report sheet for review.

• The Town Report was not available at this time; a special meeting has been called for Wednesday, February 6, to discuss same.

• The Town warrants were not available at this time; a special meeting has been called for Wednesday, February 6, to approve same.

• Ralph presented the draft of Lease II from Robert Fishman to the School Board in connection with the Plymouth Historical Society.  Ralph felt we need to find Lease I, we need to discuss this with the School Board, and we need a more legal document.  In this connection, both Robert Fishman and the School Board should attend a SB Meeting to discuss the agreement, and said agreement needs to be given to Fred Glover (together with the Lease to Site 1).

• In connection with Road re-classification, the sites are Wheeler Bridge, Library Road, and Unknown Soldiers Road.  The steps involved include petition, notice and hearing, road examination, notice of reclassification and/or discontinuance; there is a time frame involved in these steps.  With Library Road, a property owner needs to have a right of way.  It was suggested that these matters be dealt with at one time, together with the petitions from Farm and Wilderness (which have not yet been received).  Ralph stated that the hearing notices need to be written in a very clear manner, and Russ stated that these notices need to be mailed via Certified Mail.  We determined that the decision on Library Road and Unknown Soldiers Road had not been recorded within the 60-day requirement.

• Because of the short time frame (application due February 11), it was suggested we do not pursue the ADA Training Day Grant.

• It was suggested that the Town seek someone to solicit Grants, as there are considerable funds available.  Volunteers may be asked for at the Town Meeting.

• Mention was made that the loan needs to be paid back in February.

• It was suggested that Barbara, our Clerk/Treasurer, should attend at least one meeting a month of the SB so that the SB can ask questions, as can Barbara.

• Betsy Tonkin presented information relating to HMGP in connection with the payment of invoices and their reimbursement by the State and Two Rivers.  Once the invoice is paid, Betsy will follow up on the paperwork; reimbursement comes by wire from the State (75%) (within 7-10 days after the State receives the report from Two Rivers) and from Two Rivers by check (25%).  Reimbursements will be in the account at the time of closing; there is a short period of time between the receipt of the money and the closing.  After the buy-out, demolition will begin.  Betsy suggested setting up a separate checking account for these invoices; the Town may need to provide some initial money for said account.  The Selectboard should be provided with a printout of this new account.  The procedure outlined by Betsy was approved by the SB.

• Goals for 2014 were discussed:  correcting lake situation; three properties returned to the Town as open land; use of Plymouth General Store; use of the Campground; use of the School Building for community functions – Russ plans to convey this at the Town Meeting.

• Larry was to give information regarding a replacement for the truck, but he was not present.  He will be asked about the status of the purchase of a new repeater.

• Mail was reviewed and acted upon, or filed.

Ralph moved to adjourn; Russ seconded.  So voted.  Meeting adjourned at 8:00 pm.

Written by:  Sandie Small

_______________________________

Ralph Michael (Chair)

_______________________________

Andy Crossman

_______________________________

Russ Tonkin

PLYMOUTH  SELECTBOARD  MEETING  MINUTES

February 18, 2013

Members:  Ralph Michael, Chair; Andy Crossman; and Russ Tonkin

Others:  Michael Clarke, Julie Dupont, Robert Fishman, Jim Rieger,  Betsy Tonkin, 

    Jack Anderson, and Sandie Small

Meeting called at 6:00 pm.

·        The Minutes for the January 21, 2013, meeting were reviewed and approved;  the Minutes for the February 4, 2013, meeting were reviewed, corrections were made, and they were approved as corrected;  the Minutes for the February 6, 2013, special meeting were reviewed, corrections were made; and they were approved as corrected.  Russ made a motion to approve, Ralph seconded, so voted.

·        The SB felt that the bank loan should be repaid as soon as possible; Ralph will so advise Barbara.  So voted.

·        The SB felt it would be beneficial for Barbara, as Town Clerk/Treasurer, to attend the first SB meeting of the month with financial statements in order to ask or answer questions.  Ralph will notify Barbara on Feb. 19.

·        Warrants were reviewed and signed.  Russ noted that there was a question concerning the cable package; he will follow up with their customer service.  Barbara will be requested to submit her overtime.  It was suggested that the Town pay the Windsor County Tax in two installments as there is no penalty for doing so.  Discussion followed on the monies paid to the school district; Ralph will check with Barbara as to the date the balance is due and the figure to be paid.

·        Jack Anderson, Assistant Judge, asked to speak; he had not been scheduled, but was allotted the time.  He wanted to explain the County Budget and the assessment to the towns of Windsor County. He also discussed the proposed Bond to revamp the Court House in Woodstock; the vote is to take place on Tuesday, March 5, at the Town Office.  The Bond will be for ten years, and the cost to each residence will be approximately $5 per year for an assessed value of $200,000.

·        Robert Fishman spoke for the Plymouth Historical Society in connection with their proposed lease for the school building.  Julie Dupont and Jim Rieger, representing the School Board, were fine with the proposed lease.  Two changes were submitted:  one to remove the word “the” in the first paragraph and the second to refer to the heating supply as fuel.  The SB agreed to accept the agreement as written with said corrections pending Fred Glover’s review.  Russ motioned; Andy seconded; so voted.  All parties, including the School Board, will formally sign said agreement at the next SB meeting.

·        Mail was reviewed and processed. The State requested the Town approve and adopt the new road and bridge standards.  This was discussed by the SB; Russ motioned to approve; Ralph seconded; so voted as of 2/18/13. 

·        Other Business:  Russ reviewed items for the Town Meeting on 3/4/13; he will present a Town Resolution to validate said Meeting as it was not warned in a timely fashion; he will have a slide presentation of the budget allocations; and present SB goals for 2013.  Discussion on retaining the bridge to be built at the Thistle property and whether the bridge can be retained.

The meeting was adjourned at 7:35 pm.  Andy motioned; Russ seconded; so voted.

Written by Sandie Small

___________________________

Ralph Michael, Chair

___________________________

Andy Crossman

___________________________

Russ Tonkin

January 21, 2013

Members:  Ralph Michael, Chair; Andy Crossman; and Russ Tonkin

Others:  Al Poirier

Meeting called.

No adjustments to the Agenda.

Al gave a generator grant update; nothing on the FEMA resilience grant to help towns be better prepared; the Town asked for $17,000.  He also discussed the proposed fire alarm system; there is a BLCT grant (up to $5,000) available with matching funds.  Possible cost of system estimated between $6,000 and $10,000.  System needs to be up to code; will require a certified installer (Countryside or VT Safety).  Board suggested two estimates be obtained.  Application for the grant is due April 30, and the Town has one year from the date of the grant to submit its paperwork (invoices, etc.).

Discussion on the Kingdom Road issue.  Permission has not been given by the property owner for an easement in order to stabilize the potential slope failure.  Ralph will prepare a letter to the landowner; deadline for submission for funds is February 1.

Discussion on the letter from Rob Wilmington to Fred Glover regarding Farm & Wilderness re:  Library Road – this was reclassified at the May 7, 2012, meeting; was it put into land records?  Russ will follow up.  There should be a procedure for this follow through.  VT Trans requires copies of paperwork before they can officially reclassify a road on their maps.  Have Library Road parties been notified of the decision?  Re:  Unknown Soldiers Road – it is recorded in land records; we will wait now for F & W action.  F & W needs to fulfill their obligation to petition us.  And there needs to be a public hearing on the roads, with a separate warning for each one.  These hearings should all be done at one time.

Discussion on the Town Report, including property taxes and BCA reductions.  Changes were made after reviewing figures.

Russ moved to adjourn; Andy seconded.  So voted.  Meeting adjourned.

Written by Sandie Small

___________________________

Ralph Michael, Chair

___________________________

Andy Crossman

___________________________

Russ Tonkin

MINUTES

SELECTMEN’S MEETING
2013

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